Policies

Index Codes

The following index is provided as an aid to finding the correct policy.

1. Governance, Organization, and General (1.01.00.00, etc.)
2. Academic (2.01.00.00, etc.)
3. Student (3.01.00.00, etc.)
4. Business and Finance (4.01.00.00, etc.)
5. Personnel (5.01.00.00, etc.)
6. Councils and Committees (6.01.00.00, etc.)
7. Appendix and Council Constitutions (7.01.00.00, etc.)
8. Sexual Discrimination / Harassment / Misconduct (8.01.00.00, etc.)
9. Safety, Emergency, and Temporary (9.01.00.00, etc.)

Recent Updates

SEPTEMBER 2, 2026

• Updated: 1:08:00:02 INFORMATION SECURITY PROGRAM AND AWARENESS

AUGUST 27, 2026

• Updated: 5:10:11:00 PERFORMANCE APPRAISAL PLANNING CALENDAR FOR ADMINISTRATIVE AND SUPPORT STAFF POLICY

• Updated: 3:05:01:00 CLASSIFYING STUDENTS IN-STATE OR OUT-OF-STATE POLICY

• Updated: 5:00:00:00 HIRING PROCEDURES POLICY

• Updated: 3:00:00:11 STUDENT ORGANIZATION HANDBOOK POLICY

• Updated: 5:00:00:01 SEPARATION GUIDELINES

• Updated: 6:10:00:06 FACULTY COUNCIL POLICY

• Updated: 7:00:00:01 FACULTY COUNCIL CONSTITUTION POLICY

• Updated: 5:10:06:00 COMPLAINT AND GRIEVANCE POLICY FOR EXEMPT STAFF

• Updated: 5:10:06:02 SUPPORT STAFF (NON-EXEMPT) COMPLAINT AND GRIEVANCE POLICY

AUGUST 26, 2026

• Updated: 1:08:10:07 DISABILITY AND VETERAN POLICY STATEMENT

• Updated: 5:10:05:00 PROHIBITIONS ON SMOKING AND USE OF SMOKELESS TOBACCO PRODUCTS

• Updated: 4:10:03:00 EXTERNALLY FUNDED GRANTS AND CONTRACTS POLICY

• Updated: 5:10:04:00 INSPECTING AND COPYING OF PUBLIC RECORDS POLICY

• Updated: 4:10:09:00 MEMBERSHIP DUES AND SUBSCRIPTIONS POLICY

• Updated: 5:01:00:04 TEMPORARY EMPLOYMENT POLICY

• Updated: 5:10:07:00 OVERTIME AND COMPENSATORY TIME POLICY

• Updated: 3:22:00:02 ETHICAL RECRUITMENT POLICY OF PROSPECTIVE STUDENTS AND MILITARY AFFILIATED INDIVIDUALS

• Updated: 6:22:00:01 STUDENT SUCCESS COMMITTEE

• Updated: 6:10:00:34 BEHAVIOR INTERVENTION TEAM

• Updated: 3:00:00:01 STUDENT REGISTRATION, DROP, AND WITHDRAWAL

• Updated: 2:22:00:01 ADMISSION, ENROLLMENT, AND READMISSION OF SERVICE MEMBERS

• Updated: 3:05:01:02 STUDENT-ATHLETE REASONABLE SUSPICION DRUG TESTING AND EDUCATION POLICY

• Updated: 1:08:00:06 IT SECURITY AWARENESS TRAINING

• Updated: 1:08:00:05 MOBILE DEVICE MANAGEMENT

• Updated: 3:02:04:00 STUDENT RIGHTS AND RESPONSIBILITIES POLICY

• Updated: 2:07:00:00 COST OF TEXTBOOKS

• Updated: 6:10:00:16 STUDENT ACADEMIC SUSPENSION APPEALS

• Updated: 5:10:12:00 ALTERNATE WORK ARRANGEMENTS FOR NON-FACULTY EMPLOYEES POLICY

AUGUST 25, 2026

• Updated: 6:10:00:37 TN ECAMPUS ONLINE COLLABORATIVE OVERSIGHT COMMITTEE POLICY

• Updated: 2:10:02:00 COURSE DEVELOPMENT AND/OR CURRICULUM CHANGE POLICY

• Updated: 6:10:00:01 INSTITUTIONAL OVERSIGHT COMMITTEE POLICY

• Updated: 5:10:08:00 PARKING AND TRAFFIC POLICY

• Updated: 3:00:00:07 COMPLIANCE WITH THE COLLEGE AND UNIVERSITY SECURITY ACT OF 1989 POLICY

• Updated: 4:02:01:00 GRANT ACCOUNTING

• Updated: 4:01:04:00 SOLICITATION AND ACCEPTANCE OF GIFTS POLICY

• Updated: 6:10:00:07 TECHNOLOGY ADVISORY COMMITTEE POLICY

• Updated: 4:10:12:00 BUSINESS CONTINUITY PLAN MANAGEMENT POLICY

• Updated: 1:08:00:04 WEBSITE PUBLISHING POLICY

• Updated: 3:02:00:01 STUDENT CONDUCT

AUGUST 19, 2026

• Updated: 9:01:04:00 USE OF SOCIAL MEDIA POLICY

• Updated: 3:00:00:06 STUDENT COMPLAINT PROCEDURE POLICY

• Updated: 5:10:01:00 DUTY HOURS AND ABSENCES POLICY

AUGUST 14, 2026

• Updated: 6:10:00:04 ACADEMIC AFFAIRS COMMITTEE POLICY

• Updated: 1:03:10:01 POLICY COMPLIANCE AND PUBLICATION

• Updated: 6:10:00:09 FACULTY AND STAFF DEVELOPMENT COMMITTEE POLICY

• Updated: 1:07:10:00 ANIMALS POLICY

• Updated: DISTANCE EDUCATION COMMITTEE POLICY : 6:10:00:30

• Updated: 3:22:00:03 SPECIAL CONSIDERATIONS FOR SERVICE MEMBERS AND TUITION ASSISTANCE

• Updated: 9:01:02:00 INSTITUTIONAL PUBLICATIONS POLICY

July 17, 2026

• Updated: 2.10.01.00 – Master and Course Syllabus
• Updated: 6.10.00.26 Honors Committee
• Updated: 1.08.10.09 Substantive Change
• Updated: 6.10.00.30 Distance Education Committee
• Updated: 6.10.00.30 Pregnancy, Childbirth, and Related Medical Conditions (Employees)
• Updated: 8.03.00.00 Sex Discrimination and Sexual Harassment
• Updated: 2.05.00.00 Distance Education
• Updated: 5.10.00.02 Administrator Teaching Criteria, Load and Pay
• Updated: 2.07.00.00 Cost of Textbooks

July 15, 2026

• 6.22.00.01 – Student Success and Innovation Committee
  (Replaced: 6.22.00.01 – Access and Diversity Committee)
• Dissolved: 4.10.05.00 – Flower Fund
• Updated: 8.03.00.00 – Sex Discrimination and Sexual Harassment Policy

June 1, 2026

• 9.01.00.00 – Marketing and Communication
• 9.01.01.00 – Branding and Trademarks
• 9.01.03.00 – Advertising
• 9.01.06.00 – Mass Communication

May 29, 2026

• 6:10:00:04 – Academic Affairs Committee
• 5:02:03:00 – Academic Tenure
• 5:02:03:01 – Academic Freedom and Responsibility​
• 5:02:03:25 – Appeal Process for Promotion or Tenure Denial
• 5:02:02:30 – Faculty Promotion

May 18, 2026

• ​2:01:00:05 – Early Postsecondary Opportunities
• 2:06:00:00 – Honorary Degrees
• 2:10:03:00 – Textbooks - Selection Requisition and Desk Copies
• 2:10:04:00 – Copyright
• 4:01:03:01 – Charges for Verification of Students Enrolled in Online Courses
• 5:02:01:03 – Faculty Proficiency in Oral and Written English
• 5:02:01:05 – Faculty Development.
• ​5:02:01:10 – Faculty Emeritus
• 5:10:00:00 – Faculty Class Assignment and Teaching Load Including Summer School
• ​5:10:00:01 – Department Lead Selection and Guidelines
• 5:10:03:00 – Assessment of Previous Faculty Professional Experiences Policy
• ​6:10:00:11 – Intellectual Property Advisory Committee Policy
• 6:10:00:30 – Distance Education Committee Policy
• 6:10:00:33 – International Education Committee

May 4, 2026

• 1:08:10:09 – Substantive Change Policy
• ​2:10:00:00 – Examination and Grading​
• 5:02:01:00 – Faculty Definition and General Duties

December 19, 2025

• 3:01:00:01 – Satisfactory Academic Progress
• 6:10:00:05 – Library Committee

October 17, 2025

• 6:10:00:31 – Institutional Review Panel
• 6:10:00:02 – SACSCOC Leadership Team Policy
• 6:02:00:00 – Promotion and Tenure Committee
• 3:04:01:00 – Student Scholarships, Grants, Loans and Financial Aid Programs
• 5:02:04:00 – Shared Governance

August 26, 2025

• 1:08:10:01 – Equal Employment Opportunity
• 8:04:00:00 – Discrimination & Harassment: Complaint & Investigation Procedure
• 8:01:00:00 – General Prohibition Against Discrimination, Harassment, and Sexual Misconduct
• 8:02:00:00 – Sexual Misconduct
• 3:00:00:06 – Student Complaint Procedure
• 3:00:00:05 – Student Activity Fee Guidelines and Committee
• Divisive Concepts Notice

August 12, 2025

• Dissolved: 6:10:00:17 – Student Activity Fee Committee Policy

May 5, 2025

• 3:00:00:05 - Student Activity Fee Guidelines And Committee

February 5, 2025

• 2:01:00:02 – Awarding Posthumous Academic Credentials
• 6:10:00:20 – Financial Aid Committee

December 12, 2024

• 6:10:00:18 – Support Staff Council
• 6:21:00:00 – President’s Cabinet
• 7:00:00:02 – Support Staff Council Constitution

November 7, 2024

• 1:08:10:01 – Equal Employment Opportunity and Affirmative Action
• 3:02:00:01 – Student Conduct

July 12, 2024

• 6:10:00:15 — Administrative Council
• 7:00:00:00 — Administrative Council Constitution

June 12, 2024

• 2:03:00:03 — English Language Learners

May 9, 2024

• 1:03:02:60 — Freedom of Speech and Expression

March 12, 2024

• 1:03:02:00 Duties of the President
• 6:10:00:01 Institutional Oversight Committee

March 5, 2024

• 8:05:00:00 — Pregnancy, Childbirth, and Related Medical Conditions (Employees)

February 6, 2024

• Retirement of the following policies as they have been absorbed into the revision of Policy 3:02:00:01: Policies 3:02:00:02, 3:02:00:03, 3:02:00:04, 3:02:00:05, 3:02:00:06.
• Revised: 3:02:00:01 - Student Conduct

November 7, 2023

Conflict Of Interest Disclosure Review Committee: 6:02:03:10

October, 4, 2023

Retirement of Motlow State Policy:
Policy 1:08:10:05 Security, Maintenance, and Custodial Services

September 15, 2023

• Behavior Intervention Team (formerly called Crisis Assessment and Risk Evaluation Team : 6:10:00:34

September 5, 2023

• President’s Cabinet retires Organizational Structure Policy
• Environmental, Health and Safety Program: 1:10:00:00
• Identity Theft Protection: 4:01:05:61
• Acquisition of Keys and Key Control: 4:10:01:00 
• Computer Hardware and Software Acquisition: 4:10:11:00
• Drug Free Campus: 5-03-00-00
• International Education Committee: 6:10:00:33

August 28, 2023

• Prohibitions on Smoking and Use of Smokeless Tobacco Products: 5:10:05:00
• Safety Committee: 6:10:00:13

August 24, 2023

• Distance Education: 2:05:00:00
• Honorary Degrees: 2:06:00:00
• Master and Course Syllabi: 2:10:01:00
• Course Development and or Curriculum Change: 2:10:02:00
• Faculty Definition and General Duties: 5:o2:01:00
• Faculty Proficiency in Oral and Written English: 5:02:01:03
• Faculty Development: 5:02:01:05
• Faculty Emeritus: 5:02:01:10
• Faculty Promotion: 5:02:02:30
• Department Lead Selection and Guidelines: 5:10:00:01
• Administrator Teaching Criteria, Load and Pay: 5:10:00:02
• Academic Affairs Committee: 6:10:00:04
• Faculty and Staff Development Committee 6:10:00:09
• Honors Committee: 6:10:00:26
• Student Complaint Procedure: 3:00:00:06
• Use of Campus Property and Facilities: 3:02:02:00
• Purchasing: 4:02:10:00

August 18, 2023

Confidentiality of Student Records Policy: 3:02:03:00

August 16, 2023

Copyright Policy: 2:10:04:00

August 9, 2023

Committee Appointments and Routines: 6:10:00:00

August 2, 2023

• President’s Cabinet retires USA Patriot Act Compliance: 1:08:10:04
• Compliance with the College and University Security Act of 1989: 3:00:00:07
• Early Postsecondary Opportunities: 2:01:00:05
• Maintenance of Facilities: 1:08:10:06

July 26, 2023

• Student Rights and Responsibilities: 3:02:04:00
• Development and Operation of Off-Campus International Education Programs: 2:08:10:00
• Policy Compliance and Publication: 1:03:10:01
• Access and Diversity Committee: 6:22:00:01
• Substantive Change: 1:08:10:09
• Equal Employment Opportunity and Affirmative Action: 1:08:10:01
• Sexual Misconduct: 8:02:00:00
• Sex Discrimination and Sexual Harassment: 8:03:00:00
• Institutional Oversight Committee: 6:10:00:01
• President’s Cabinet: 6:21:00:00
• Faculty Council Constitution: 7:00:00:01

May 23, 2023

• Ethical Recruitment: 3:22:00:02
• Cost Of Textbooks: 2:07:00:00
• Textbooks – Selection, Requisition, And Desk Copies: 2:10:03:00

April 4, 2023

• Assessment Of Previous Faculty Professional Experiences Policy : 5:10:03:00
• Charges for Verification of Students Enrolled in Online Courses Policy: 4:01:03:01 
• Distance Education Committee Policy: 6:10:00:30
• Development and Operation of Off-Campus International Educational Programs Policy: 2:08:10:00
• Intellectual Property Advisory Committee Policy: 6:10:00:11
• TN eCampus Online Collaborative Oversight Committee Policy: 6:10:00:37 

March 28, 2023

• Substantive Change Policy : 1:08:10:09

March 8, 2023

• Veteran And Military Student Short-Term Absences : 2:22:00:01
• Special Considerations For Service Members And Tuition Assistance : 3:22:00:03

February 21, 2023

• Faculty Class Assignment And Teaching Load Including Summer School: 5:10:00:00

February 14, 2023

• Examination and Grading Policy : 2:10:00:00
• SACSCOC Leadership Team Policy : 6:10:00:02

February 7, 2023

• Records Retention and Disposal of Records: 1.12.01.00

January 9, 2023

• Financial Aid Committee: 6:10:00:20
• Institutional Review Panel: 6:10:00:31

November 1, 2022

Access and Diversity Committee: 6:22:00:01 

October 14, 2022

• Policy Compliance and Publication: 1:03:10:01

July 27, 2022

TBR Legal Approves policy revisions to the following policy as voted upon by the IOC September 17, 2021:

• Animals : 1:07:10:00

June 22, 2022

IOC approved deletion of the following policy:

• Team of the Year Program : 5:04:00:00

June 22, 2022

IOC Approved revisions to the following policies:

• Surveillance Camera Footage Access : 1:08:00:01
• Substantive Change : 1:08:10:09

March 21, 2022

IOC approved the revisions to the policy on the Library Committee: 6:10:00:05

January 31, 2022

IOC approved the following revised and new policies:

• Parking and Traffic : 5:10:08:00
• President's Cabinet: 6:21:00:00

November 13, 2021

• President’s Cabinet retires Pandemic Policy on Daily Self-Assessments : 9:03:00:02 (Temporary Policy)

September 17, 2021

IOC Approved the following policy changes:

Policies approved for deletion

• Information Technology Resources : 1:08:00:00
• Support Services for TCATs : 1:10:1000

TBR policies approved as new direct-link policies for Motlow State

• TBR 1.08.00.00 (To be listed as Information Technology Resources : 1:08:00:00)
• TBR 1.08.05.00 (To be listed as IT Acceptable Uses :1:08:05:00)

Revised Policies

• BRING YOUR OWN DEVICE POLICY : 1:08:00:05
• COMPUTER HARDWARE AND SOFTWARE ACQUISITION POLICY : 4:10:11:00
• INFORMATION SECURITY PROGRAM (GRAMM-LEACH-BLILEY) POLICY : 1:08:00:02
• INSTITUTIONAL OVERSIGHT COMMITTEE POLICY : 6:10:00:01
• SEXUAL MISCONDUCT POLICY : 8:02:00:00
• TECHNOLOGY ADVISORY COMMITTEE POLICY : 6:10:00:07

Policies approved by IOC advancing to TBR for review

• ANIMALS : 1:07:10:00
• PRESIDENT’S CABINET: 6:21:00:00

September 7, 2021

President's Cabinet Affirms Editorial Changes To The Following Policies:

• Equal Employment Opportunity And Affirmative Action Policy : 1:08:10:01
• Policy Publication, Revision, And Dissolution Policy : 1:03:10:01
• Sex Discrimination And Sexual Harassment Policy : 8:03:00:00

President's Cabinet Approved The Following Temporary Policy: 

• Pandemic Policy On Daily Self-assessments: 9:03:00:00 (Temporary Policy)