Responsible Officer: Executive Director of Human Resources
Responsible Executive: Executive Vice President for Business and Finance
I. PURPOSE
This policy is established by the Office of Human Resources at Motlow State Community College (Motlow State) in order to coordinate and publicize the performance appraisal process. All steps are taken in cooperation with the employee’s supervisor, appropriate executive leadership, vice president, and the President.
II. ANNUAL PERFORMANCE APPRAISAL
| Completion Date | Activity |
|---|---|
| First week in March | Human Resources distributes evaluation forms to supervisor and input forms to employees |
| First week in April (optional) | Employees submit goals and objectives to their supervisors using the review input form |
| Month of April | Supervisors complete evaluations and meet with each employee to discuss appraisal |
| May 1 | All evaluations are submitted to vice presidents for review |
| May 15 | All evaluations are submitted to the President for review |
| Month of October | Supervisors meet with those employees who need follow-up based on their annual evaluation |
Special exceptions to annual review will be considered for individuals who are currently still in or have just completed review for their probationary period.
III. PROBATIONARY PERFORMAnCE APPRAISAL
| Completion Date | Activity |
|---|---|
|
Probationary Period: 6 months from date of hire |
Human Resources distributes evaluation forms to supervisors and input form to employees |
Note: Performance appraisal exceptions will be considered for individuals who are still within their probationary period.
Sources
History
Leadership Council Approved: July 28, 2017
Revised: August 1, 2007; July 28, 2017; editorial update February 12, 2018; editorial update July 14, 2026
Reviewed by Responsible Parties: July 14, 2026
Institutional Oversight Committee Approved: July 27, 2026
President’s Cabinet Approved: August 4, 2026
Effective Date/Approved: July 28, 2017; February 12, 2018; August 4, 2026