Temporary Employment Policy : 5:01:00:04

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Responsible Officer: Executive Director of Human Resources 

Responsible Executive: Executive Vice President for Business and Finance 

I. POLICY

Temporary employees are personnel at Motlow State Community College (Motlow State) whose initial period of appointment or expected service is less than one year.  This definition does not apply to employees who are designated as probationary employees, who may be regular full-time or part-time employees, and entitled to benefits.  If temporary assignments are recurring, then Motlow State must make a decision to create and fund a regular position. 

II. UNAUTHORIZED EMPLOYMENT

  1. No individual shall be engaged in temporary employment at Motlow State without the prior recommendation of the responsible Executive Vice President or Vice President, the endorsements of the Executive Vice President of Business and Finance, the Equal Employment (EEO) Officer, the Executive Director of Human Resources, and the approval of the President or designee.  

    1. The Human Resources Appointment Form in dynamic forms will be initiated and utilized to recommend, obtain endorsements, and approvals.    

    2. No temporary employee shall begin employment until Human Resources (HR) has received the approved appointment form, completed necessary procedures, and notified the recommending executive of the completion of the appropriate procedures and authorization to begin employment.   

  2. Any Motlow State Community College employee who contracts, causes, or permits an individual to work without prior approval shall be subject to disciplinary action up to and including termination.

III. MULTIPLE EMPLOYMENT ASSIGNMENTS

  1. No individual may be appointed to more than one employment classification during any one pay period (for example, an employee may only be classified as Exempt/Salaried or Non-exempt/Hourly).
  2. Non-exempt regular part-time employees may not work a secondary job that would cause their total hours to make them benefit eligible. 

IV. ELIGIBILITY FOR PERMANENT EMPLOYMENT

  1. Temporary employees are eligible to apply for internal permanent job postings.
  2. Temporary employees seeking permanent employment may apply as external applicants for positions posted on the public website.

V. BREAKS IN SERVICE

  1. An employee who has worked as a temporary for the maximum time of one calendar year must be completely separated and off the payroll for 14 calendar days before becoming eligible for re-employment in a temporary position. 

  2. After one year of employment as a temporary employee, Motlow State shall consider adding a position with benefits if the assignment is needed on a regular basis.  The process for filling the position will follow TBR Guideline P-010, Personnel Transactions, and Recommended Forms. 

VI. BENEFITS

Temporary employees with less than one year assignments are ineligible for employment benefits (retirement, state insurance, annual and sick leave, and holiday pay or longevity credit).

Sources

Corresponding Policy

TBR Policy 5.10.01.00, TBR Guideline P-010 

History

Leadership Council Approved: September 8, 2017 

Revised: June 2, 2014; September 8, 2017; May 28, 2026 

Institutional Oversight Committee Approved: June 24, 2026 

President’s Cabinet Approved: July 14, 2026 

Effective Date: September 8, 2017; July 14, 2026